How to share a calendar in Outlook? Full steps are given in this post! Besides, you can see how to create a shared calendar in Outlook and how to back up Outlook emails to the local or cloud in PDF format.
When you seek solutions on how to share Outlook calendar, there must be some reasons that trigger you to do that. There are many useful advantages to sharing your Outlook calendar, particularly in work or group settings. The following are the common reasons for sharing your Outlook calendar:
In this part, you will see the full workflow of sharing an Outlook calendar with others.
Step 1. Open Outlook and go to the Calendar tab.
Step 2. Click “Share” in the upper bar.
Step 3. Enter the email addresses of the people you want to share the calendar with.
Step 4. Choose a permission for the recipients. You can choose from “Can view all details” or “Can edit”.
Step 5. Press the blue “Share” button.
After sharing, you can also change the permission for recipients or cancel the sharing.
Step 1. Open the Outlook app.
Step 2. Go to the Calendar tab and click “Share Calendar” > “Calendar”.
Step 3. Tap “Add…” and choose the users you want to share with. Then, click “Add” in the lower-left corner and “OK” in the lower-right corner.
Step 4. Select permissions for each user and click “OK”. This is how to share an Outlook calendar on the desktop app.
Others can see the invitation in their Outlook after you share the calendar. After accepting the calendar, they can find it in “Calendar” > “Shared Calendars”. Then, they can choose to manage the calendars separately or merge them.
If you do not want to share an existing calendar, but prefer to create a new one, you can follow the steps below:
Step 1. Open Outlook and go to the “Calendar” tab.
Step 2. Click the “Add calendar” button.
Step 3. Choose “Create blank calendar” in the left sidebar. Then, name this calendar, select a color to mark it, give it an icon, and choose which folder to save this calendar.
Step 4. Open the newly created calendar
Step 5. Follow the steps for sharing the Outlook calendar in the previous part to share the new calendar with others.
Since you are an Outlook user, have you ever thought of downloading emails for backup, archive, or sharing? If so, you can easily download up to 200 emails at once via MultCloud. MultCloud can help you automatically convert emails into PDF format and then save them to a local place or cloud storage without the Print function. Besides, MultCloud is a web-based service. Therefore, you do not need to download any app to use it.
Step 1. Enter the MultCloud website and click “Get started for free” to get an account.
Step 2. Click “Add Email” in the right bar and choose the Outlook logo. Then, log in to your Outlook account and allow MultCloud to access it in the pop-up window.
Step 3. Open Outlook on MultCloud. Then, choose the emails you want to download and click the “Download” button in the upper ribbon.
Step 4. Name the package and view the settings to see if there is anything to change. Then, click “OK” to start downloading emails as PDF.
Note: A free user can convert and download 50 emails as PDF files every month. If you want to download more emails as PDFs, you can subscribe to a paid plan.
Step 1. Get a MultCloud account and add Outlook to it.
Step 2. Click “Add Cloud” and choose a cloud as the destination.
Step 3. Choose the “Email Migration” function and select Outlook and the cloud in the boxes.
Step 4. Open “Options” to view the migration settings. Then, tap “Migrate Now” to start this task.
Notes:
In this post, you can not only see how to share Outlook calendar, but also how to create a shared Outlook calendar. Follow the steps and reach your goal now! Moreover, if you want to automatically back up Outlook emails to the local or cloud, don’t miss MultCloud which can convert emails into PDF and download them in bulk.