How Does Evernote Work and When to Use It

• What is Evernote for?
• How Does Evernote Work: Step-by-Step
• Bonus Tip: How to Sync Evernote with Google Drive
• Conclusion

What is Evernote for?

Evernote is way more than just a simple note-taking app. Think of it as your own digital workspace—where you can write down ideas, save web pages, scan documents, attach files, make to-do lists, and access everything from any device.

Evernote uses Notes (where you store text, images, PDFs, voice memos, and more) and Notebooks (where you organize those notes into categories). The best part? You can search for anything, even text inside images or scanned documents, and all your notes stay synced across your phone, computer, or tablet.

Whether you're planning a trip, tracking work tasks, or just keeping a grocery list, Evernote helps you stay organized by storing everything in one place—like an extra brain that remembers things for you.

How Does Evernote Work: Step-by-Step

Now, you have a basic impression of Evernote, it’s time to see how to use Evernote to organize your life. The steps will be listed below clearly, so don’t worry!

1. Create an Account

Step 1. Go to the Evernote website on Chrome, Firefox, or Safari.

Step 2. Click “Get Evernote free” and choose what you want to use this account for: personal use, collaboration with others, or for business.

Step 3. Enter your email address and click “Continue”. You can also choose “Continue with Google” or “Continue with Apple”.

Step 4. Set a password for this account and click “Continue” to finish the registration.

2. Get Familiar with the Interface

The main dashboard displays:

• Sidebar: Access to Notebooks, Notes, Tasks, Tags, Files, Calendar, Templates, Shared with me, Spaces, and Shortcuts.
• Notes List: Displays all your recent notes.
• Editor Window: Where you create and edit content.

3. Start with a New Note

Step 1. Click the green “Note” button to create your first entry.

Step 2. Add text, checklists, images, attachments, tasks, calendar events, links, dividers, quotes, checkboxes, table of contents, code blocks, formulas, sketches, current date/time, or use voice-to-text.

Step 3. The note will be automatically saved on Evernote without a “Save” button.

4. Organize with Notebooks and Tags

Step 1. Create Notebooks by easily pressing the “+” next to “Notebooks” in the sidebar to group similar notes (e.g., “Work Projects,” “Recipes,” “Travel Plans”). When you want to add a note to a notebook, click the 3-dot icon on the note-taking interface > choose “Move” > select a notebook where to save it.

Step 2. Add Tags to the note by clicking the 3-dot icon and choosing “Edit tags” for a flexible, keyword-based organization system.

5. Sync Across Devices

• Evernote automatically syncs your content, making it available on all your connected devices.
• The mobile app is perfect for capturing ideas on-the-go, while the desktop version is great for deeper work. You can download the app on your Mac or Windows PC, from the App Store or Google Play.

6. Search and Find Anything

Use Evernote’s powerful search bar to find notes by keyword, tag, date, or even text inside images.

7. Share an Evernote Note

Step 1. Go to the note-taking interface.

Step 2. Click the “Share” icon and enter the recipient’s email address to send them the invitation.

Step 3. Click the “Restricted” button and choose the permission you want to grant to the recipients: Restricted access/Anyone with the link can view/Anyone with the link can edit.

Step 4. If you want to share the note with a link, click the link icon next to “Share” and the link will be saved to your clipboard.

8. Export an Evernote Note

Step 1. Go to the note-taking interface.

Step 2. Click the 3-dot icon and choose “Print”.

Step 3. Choose “Save as PDF” in the “Destination” options and tap “Save” to export it.

Bonus Tip: How to Sync Evernote with Google Drive

You may see the “Google Drive” icon in the “Insert” options, however, it is used to add Google Drive files to your note. If you want to sync Evernote with Google Drive, especially for real-time sync, you can try MultCloud.

MultCloud is a cloud management service and you can add your Evernote and Google Drive accounts to it for file centralization. When you want to sync Evernote to Google Drive, its “Cloud Sync” function can do you a big favor. It can automatically transfer notes or notebooks from Evernote to Google Drive, which means you do not have to transfer notes one by one by downloading and uploading. Besides, you can choose to use the “Real Time Sync” mode to run the sync task constantly.

Step 1. Go to the MultCloud website and create an account by clicking “Get started for free”.

Step 2. Tap “Add Cloud” and the Evernote icon to add your account to MultCloud. Also, add Google Drive to it with the same step.

Step 3. Select the “Cloud Sync” function and choose Evernote as the source and Google Drive as the destination. Then, press “Sync Now” to start this task.

Conclusion

This post shows you how does Evernote work detailedly by explaining what it is used for and how to start with it. Moreover, if you want to sync Evernote with Dropbox, Google Drive, iCloud Drive, OneDrive, or other clouds, use MultCloud to realize it effortlessly without any downloading.