Sharing files is always required in day-to-day living. You should have a dependable and safe file-sharing solution whether you are working with coworkers, emailing family photos, or backing up critical files. In this situation, Dropbox is a strong cloud storage service that you can use to move files quickly. But why choose Dropbox? Let's take a look at the many advantages that make Dropbox outstanding for efficient and secure file transfers.

How to Send Files via Dropbox
How to Send Files via Dropbox

Why Send Files via Dropbox?

  • Cloud Features: Dropbox lets you store your files safely in the cloud which makes your files available on devices connected to the Internet. It promotes collaboration by removing the physical limitations of traditional storage systems and providing automated access.
  • Trustful: Dropbox focuses on the security of your data. Your files are encrypted using industry-standard AES 256-bit encryption. You can feel safe knowing your information is protected by two-factor accuracy authentication and remote wipe capabilities.
  • Easy to Share Files: With Dropbox, you can share files with just a few clicks. You can create shared links for specific files or entire folders so that others can access the content without your Dropbox account. This ensures everyone is on the same page and eliminates the need for detailed email exchanges.
  • Version Control: Have you ever mistakenly changed an important file? Don't worry! Dropbox saves all versions of your files so you can easily move to previous versions. This protection helps ensure that unintended changes won't cause you to lose important files.
  • Cross-platform Compatibility: Dropbox functions flawlessly on a variety of platforms, including Windows, macOS, Linux, iOS, and Android. Teams who work remotely or with different operating systems might benefit greatly from it since it guarantees file access and sharing on all devices.
  • Flexibility: Dropbox offers a variety of storage plans to meet your needs. Whether you are an organization needing a robust file-sharing solution or a random user for image exchange. For basic use, the free plan has plenty of space. With payment cards tuned for heavy storage requirements or advanced features.

How to Send Files via Dropbox - 3 Ways

Method 1: Sharing Files by Dropbox Directly

The most effective method for sharing one or more files is this one. This is the way to do it:

Step 1: Go to and log in to your Dropbox account.

Step 1: Search your Dropbox folder to find the file you want to share.

Step 3: Place the cursor on the files you want to share and click on the check box beside them to select individual files. Then, click on the "Share" button at the top of the page.

Step 4: A window will appear to enter the email addresses of recipients to send the file. You can also change permission settings to choose whether recipients can view or edit the file.

Step 5: Compose a message to recipients if you wish and select "Share". An email notification with a link to the shared file will be sent to the recipient.


  • Use the "Create link" option in the shared window to create a permanent link for easy future access.
  • Select the gear icon in front of the "Create link" menu to increase security using password protection.

Method 2: Share and upload folders

This works well if you're sharing a large collection of files or working in a running group. Here's how to get started:

Step 1: Click the “New Folder” button in the upper-left corner of the Dropbox window and give the folder a name. It explains exactly what is included.

Step 2: You can browse your device and manually select files by clicking “Upload File”. Or you can drag and drop the files into the newly created folder

Step 3: Share any folder with anyone you want to access. After uploading the file, follow steps 3-5 in solution 1 to share these files with others.


  • To save disk space, you can open “Selective Sync” in your desktop application.
  • You use the folder permissions to control each recipient's level of access (view only, edit, or full access) to a shared folder.

Method 3: Send large files using Dropbox Transfer

Dropbox offers a unique feature called "Dropbox Transfer" for transferring extremely large files. This is a good substitute when email attachments get too big or involve more conventional methods.

Step 1: Log into your account and select the "Apps" icon in the top right corner. Then, select "Send" from the list of options.

Step 2: Click on "Upload file" and select the files you want to share. Or, you can drag files from your computer into the upload window.

Step 3: Enter the email addresses of the people you want to send the link to and add an expiration date if desired. Besides, you can also add a password for additional security.

Step 4: Click "Create Send" and choose "Send Email" or "Copy Link". Then, an email notification or direct download link will be sent to the recipient.


  • For fast and efficient uploads especially if you have a slow internet connection, split large files into smaller pieces.
  • Make use of the "Preview transfer" option before sending to make sure everything looks right for the recipient.


If you understand these 3 methods, you can be a Dropbox file-sharing expert! Dropbox doesn't just have a comprehensive guide to file sharing. Other support tools are waiting for you to explore. So welcome to the safe, efficient, and team-focused world of Dropbox!

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