User Cases

Case 1: I've been attempting to reduce my storage usage, and even after deleting 29,000 emails, I noticed that my storage usage hasn't decreased. What could be the reason for this?

Case 2: I received a storage full notification and freed up space by deleting large attachments, 20k promo emails, and 5k social emails. Still, my storage is at 96% capacity, with only 200MB left to clear, and I can't find any other large files in Drive or attachments.

Does Deleting Emails Free Up Space on Gmail?

Delete Gmail Storage
Delete Gmail Storage

Every Google user has 15 GB of free storage and this 15 GB is shared by Gmail, Google Drive, and Google Photos. So, if you run out of this 15 GB, you will get a message to notify you that your mailbox is full. At this point, you may come up with the idea of deleting some emails to free up space in Gmail. But can it work? There are 2 situations:

  • You delete many Gmail emails and make sure you have totally cleared them out in the Trash folder. After that, your storage is back.
  • Your Gmail storage is still full after you delete everything and you need to delete files and photos on Google Drive and Google Photos.

Whether you meet which situation, you need to delete files, photos, and emails to free up the 15 GB of free storage. The next section will introduce a quick solution on how to clear out Gmail storage.

Free up Gmail Space via Google One Storage Manager

Google One Storage Manager is a feature within the Google One subscription service that allows users to easily manage and optimize their Google Drive storage space, helping them efficiently organize and free up storage on their accounts. It automatically picks out large files, files in Trash, emails with large attachments, emails in Trash, spam emails, large photos and videos, and unsupported videos. So, you can easily delete them to free up Google storage.

Since we want to free up Gmail space, we will first delete emails and the steps will take how to delete spam emails as an example.

Step 1: Enter Gmail and log in to your account.

Step 2: Scroll down the Inbox page until you find the icon and click on it.

Click the Icon at the Bottom of the Page
Click the Icon at the Bottom of the Page

Step 3: Scroll down the page and you will see a box named “Get your space back”. Then click “Free up account storage”.

Click Free Up Account Storage
Click Free Up Account Storage

Step 4: Find the box titled “Spam emails” and tap “Review and clean up”. Then tick the emails you want to delete and click the “Delete All” button in the upper-right corner. Your emails are thoroughly deleted in Gmail after the steps.

Choose Spam Emails
Choose Spam Emails

Bonus Tip: Backup Gmail Emails via MultCloud [2 Effective Ways]

You have the question “Does deleting emails free up space on Gmail” may be because you are afraid of losing emails. You may consider the situation that you delete some emails but nothing happens and your Gmail is still full. So, backing up Gmail emails that you are going to delete will be a good choice. This section will illustrate the 2 best ways to migrate Gmail emails to cloud drives or hard drives via MultCloud.

MultCloud is a wonderful cloud management service that helps you manage your multiple clouds in one place. Recently, its new functions for managing email clients have shown up. Email Migration is used to transfer emails from one email client to a cloud drive, while Email Download aims to export your emails in PDF format.

Way 1: Move Emails to Cloud Drives by Email Migration

Step 1: Enter MultCloud and click the “Sign Up for Free” button.

Step 2: Add your Gmail account to MultCloud by selecting “Add Email” in the left sidebar and the Gmail icon among the several icons. Then choose a cloud drive that you want to save your emails and add it to MultCloud, too.

Add Gmail
Add Gmail

Step 3: Click “Email Migration” and choose Gmail and the cloud in the boxes (Dropbox for example). Then tap the “Migrate Now” button under the right box. After that, all your Gmail emails will be sent to the cloud you choose and you can freely delete emails in Gmail now.

Migrate Gmail to Dropbox
Migrate Gmail to Dropbox


  • Of course, you may don’t want to transfer all emails to a cloud. Therefore, you can select folders or emails by clicking the triangle next to “Gmail” in the box to extend the menu.
  • When you first try Email Download, you may have lots of emails that need to be transferred. Although every new user has 5 GB of free traffic per month, this may be not enough for you. However, if you upgrade your plan, you may get unlimited traffic at most.
  • If you want to regularly delete emails and don’t want to backup them manually, you can use the Schedule feature to set a frequency for the migration process. When the appointed time arrives, MultCloud will automate the email migration process.
Email Schedule
Email Schedule

Way 2: Save Gmail to Hard Drive by Email Download

Before you follow the steps on MultCloud, you have to plug your hard drive into the computer and change the downloading destination as that hard drive in the browser settings as preparation.

Step 1: Open Gmail after you add it to MultCloud and tick the emails you’d like to export.

Select Gmail Emails on MultCloud
Select Gmail Emails on MultCloud

Step 2: Click “Download” in the upper bar, name the downloading package, and click “OK”. Then the selected emails will be saved on the hard drive in PDF format.

Download Gmail to a Hard Drive
Download Gmail to a Hard Drive

Note: After backing up emails to a cloud or your hard drive, you can directly delete the emails on MultCloud instead of turning to the Gmail website. All you need to do is choose those emails again and click “Delete” in the upper bar.


Does Deleting emails free up space on Gmail? Definitely yes! You can refer to the steps above to delete Gmail emails for Gmail clean up space. Or, if you want to be more cautious, you can backup the emails to cloud drives or hard drives before deleting them. For backing up, MultCloud is your NO.1 choice since it is free to use. Also, the emails can be converted to PDFs before transfer.

Additionally, when you face some cloud-to-cloud problems like how to sync Box with Dropbox, you can also use MultCloud. The robust Cloud Sync can sync files from one cloud to other clouds without downloading and uploading. Also, Cloud Sync offers several sync modes to make the sync process smarter, such as Incremental Sync, Cumulative Sync, and Full Backup Sync.

How do I delete 9000 emails at once?
To delete 9000 emails at once, use the search or filter function in your email client to select all emails meeting your criteria (e.g., by sender or subject), then mass-delete them in a single action.
What counts towards Gmail storage?
Gmail storage includes all emails and attachments in your account, including sent and received messages, drafts, spam, and items in the trash. It also counts towards storage are files stored in Google Drive if they are shared or linked to Gmail messages.
What to do when Google storage is full?
When Google storage is full, you can free up space by deleting emails, files, or photos you no longer need, emptying the trash, or upgrading to a higher storage plan if necessary to get more space.
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