How to attach a file to an email in Outlook? Here are 3 easy methods for you! You can have a thorough understanding of how to use the Outlook file attaching feature to attach small or large files on the website or desktop app.
Before going to the steps for how to attach a file in Outlook, let’s talk about why attaching files in Outlook is so essential. Here are seven key reasons:
In this part, you can see 3 solutions on how to attach a file to an email in Outlook, including the most common way, how to attach a large file, and the quickest way to attach via the desktop app.
The simplest way to attach a file in Outlook email is by using the standard attachment button. This works perfectly for documents, images, or spreadsheets that are not too large.
Step 1. Open Outlook and click “New mail” to enter the email-editing page.
Step 2. Click the “Attach File” button (it looks like a paperclip) in the upper toolbar.
Step 3. Choose the source of the attached file. You can choose from the local, OneDrive, or a link.
Note: When uploading a file from OneDrive, you can choose “Attach” to attach the file directly, or “Share link” to attach the link of this file.
Step 4. Once selected, the file will appear in the attachment line below the subject field.
Pro Tip: If you frequently send the same files, consider saving them in OneDrive and inserting them as cloud attachments instead—this keeps your email lighter.
When you want to attach a video, you may wonder how to attach a large file in Outlook. Outlook caps attachments at 20 MB (for most accounts), so sending large files requires a workaround.
Step 1. Upload the desired file to OneDrive or another cloud storage. Instead of attaching directly, you can first upload the file to OneDrive.
Step 2. In Outlook, click the “Attach File” button and choose OneDrive.
Step 3. Select your file and click “Share link”. Outlook will insert the file as a link rather than a bulky attachment.
Note: Alternatively, compress (zip) the file before attaching to reduce its size.
For those who love efficiency and have the Outlook app, dragging and dropping files into an email is the fastest way to attach a file in Outlook email. This method skips multiple clicks and works whether you are attaching a single file or multiple items.
Step 1. Open Outlook on your desktop.
Step 2. Click “New mail” to create a new email.
Step 3. Locate the file you want to attach on your computer.
Step 4. Drag the file and drop it into the email body part. Then, this file will be attached to this email.
For important emails, have you thought of backing them up to a local place or cloud drive? If so, how do you realize that? Let’s forget the troublesome downloading and uploading way and use a new and automatic one with MultCloud.
MultCloud is a professional cloud storage and email client manager. You can add your cloud and email accounts to it and trigger the migration between them. The function used for email-to-cloud migration is Email Migration. It can directly save emails from Outlook to OneDrive, Google Drive, Dropbox, or other clouds without exporting them. Moreover, you can download multiple emails (up to 200 emails) to the local at once on MultCloud. The best thing is that whether you want to save the emails to the cloud or local, they can be automatically converted into PDF files.
Step 1. Create a MultCloud account on its website.
Step 2. Add Outlook to MultCloud by clicking “Add Email” and the Outlook logo.
Step 3. Add the cloud to MultCloud by clicking “Add Cloud” and the cloud logo.
Step 4. Select the “Email Migration” function and choose Outlook and the cloud in the boxes. Then, click “Migrate Now” to start this task.
Note: You can schedule the task to let it run daily, weekly, or monthly. Besides, you can filter the emails you do not want to migrate by sender, recipients, dates, with attachment or not, and is read or not.
Step 1. Create a MultCloud account and add Outlook to it.
Step 2. Open Outlook on MultCloud and select the emails you want to download.
Step 3. Click the “Download” button in the upper taskbar.
Step 4. Name the email package, choose “Save Attachments” or not, and choose how to list the messages in the PDF file. Then, click “OK” to download.
Note: MultCloud allows users to convert 50 emails into PDF files for free every month. If you need more for email downloading or migration, you can upgrade your plan.
You can learn how to attach a file in Outlook in 3 easy ways in this post. If you often use the Outlook website, you can attach a file with the “Attach File” button which allows you to add even large files (upload from OneDrive). On the other hand, if you prefer the app, you can simply drag the file from your computer and drop it into the email.
Besides, if you want to download emails or save them to the cloud, MultCloud can be utilized. It supports exporting multiple emails at the same time and converting emails into PDF files.