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OneDrive Personal vs OneDrive for Business

OneDrive (previously known as SkyDrive) is a free storage space launched by Microsoft. With OneDrive, you can get 5GB of free storage (15GB if you signed up before February 2016) to store any kind of files, such as photos, videos and documents.

OneDrive supports users to access files on PC, MAC or mobile phone and also supports file organization by type, so you can find the files you need more conveniently on the device you are using. With the help of OneDrive, you can also share files with your family, friends, and colleagues.

OneDrive vs OneDrive for Business
OneDrive vs OneDrive for Business

As the name suggests, OneDrive for Business is the commercial version of OneDrive. This kind of service provides more storage space than the free version of OneDrive, and provides more high-quality and practical business services. Companies can use this service to provide employees with a collaborative office environment, so that the company's project completion speed and efficiency will be greatly improved.

User familiar with OneDrive should also know OneDrive for Business provides different paid versions, and each version provides different services. The specific differences are as follows.

  OneDrive for Business (Plan 1) OneDrive for Business (Plan 2) Microsoft 365 Business Basic Microsoft 365 Business Standard
Price $5.00/user/month (annual commitment) $10.00/user/month (annual commitment) $5.00/user/month (annual commitment) or $6.00/user/month (monthly commitment) $12.50/user/month (annual commitment) or $15.00/user/month (monthly commitment)
Services supported OneDrive OneDrive OneDrive, Exchange, SharePoint, Teams OneDrive, Exchange, SharePoint, Teams, Yammer
Office apps supported Not supported Not supported Support Word, Excel, and PowerPoint in web and mobile versions Outlook, Word, Excel, PowerPoint, OneNote, Access (PC), Publisher (PC)
Core features Yes Yes Yes Yes
Total storage 1TB/user Unlimited individual cloud storage 1TB/user 1TB/user

Why Move Files from OneDrive Personal to OneDrive Business?

As mentioned above, OneDrive is a service that provides cloud storage, and its integrated functions provide a great convenience for users' storage needs. But OneDrive can only support the storage of 5GB of data. Due to the pressure of serious insufficient storage space, many users will choose to pay for OneDrive for Business. After gaining more space, users will move files from personal OneDrive to OneDrive for business.

In addition to the storage space problem, users may choose to transfer OneDrive files to OneDrive for Business due to the following reasons.

♦ For a better experience: Since the business version provides better services, many users will choose to purchase this version, and then import the basic account data into the business account;
♦ To better manage data: To better manage personal and business data, some users choose to store personal data in the basic account and business data in the business account;
♦ Simply share files: Due to some force majeure, employees have to remotely share data from their basic account to colleagues or superiors who have OneDrive for Business accounts.

However, it is not an easy task to move data between two different accounts. This article will provide a practical and excellent way for your reference.

Part 1. Move Files from OneDrive Personal to OneDrive Business via MultCloud

The first method we can think of is "Download" and "Upload", but this method is the most time-consuming. We do not recommend this method here. In this article, we will recommend an easiest and fastest way to complete move OneDrive personal to business.

The way to perform migration from OneDrive to OneDrive for Business is to use MultCloud. As a free cloud file manager, MultCloud supports transferring files across clouds directly without downloading and uploading, switching accounts, etc., and supports creating sync relationships between clouds. Here you will learn how it works.

  • Powerful: support 30+ popular personal clouds and 5 business clouds.
  • Efficient: cloud-to-cloud transfer, sync, backup without downloading.
  • Offline: migrate data between clouds without going through local space.
  • Fast: not rely on network, manage cloud files by traffic data.

Step 1. Visit MultCloud to create a free account.

Sign UP
Sign Up

Step 2. Log in MultCloud, click on “Add Cloud” to select OneDrive and go to the next step. Follow the instructions to grant MultCloud access to the account you are connecting to. Then add OneDrive for Business account in the same way.

Add OneDrive
Add One Drive

In response to the different user needs mentioned above, MultCloud provides users with different solutions. For users who have both OneDrive and OneDrive for Business accounts, when there is a need for data movement, they can use the following functions. 

Solution 1: Move Files from OneDrive Personal to Business with “Copy To”

After you have finished OneDrive and OneDrive for Business integration, you can migrate files from OneDrive personal to OneDrive Business with "Copy to".

Open your personal OneDrive account, select files that you want to move to OneDrive for Business as the source, and click on the "Copy to" option, select directory under your OneDrive for Business as the destination path. Since you want to move files from your OneDrive account to your OneDrive for Business account, then click on the "OK" button.

Move Files from OneDrive Personal to OneDrive Business
Move Files from OneDrive Personal to OneDrive Business

Solution 2: Transfer Files from OneDrive Personal to Business with “Cloud Transfer”

If you are going to move all files under OneDrive to OneDrive for Business account, you can click on "Cloud Transfer", select your personal OneDrive account as the source, select directory under your OneDrive for Business as the destination path, click on "Transfer Now" and the transfer process will start.

Move OneDrive to OneDrive for Business
Move OneDrive to OneDrive for Business

Note: If you're an admin of business clouds and need to migrate all accounts from one business cloud to another, you can use the "Team Transfer" feature, which is easy and convenient for you to operate.

Solution 3: Move Files from OneDrive Personal to OneDrive Business with “Share”

When one user has a OneDrive account and another user has a OneDrive for Business account, like the third point mentioned in the second part, to ensure that the data is safely delivered to the account of a colleague or superior, the user has to abandon the method of mail transmission. In response to this situation, users can use the “Share” function.

Step 1: Select the file to be shared, then click "Share" to create a sharing link (if it is a private file, you can select "Private Share"), and finally share this link and password you set with your colleagues or superiors.

Choose Share in OneDrive
Choose Share in OneDrive
Create a Private Share
Create a Private Share

Step 2: When a colleague or superior gets this link, he or she can input the password to directly download the file to the local and then upload it to the corresponding account again. Or, he or she can choose to click "Save to Cloud", and then follow the operation to save.

Input Password
Input Password
Direct Download or Save to Cloud
Direct Download or Save to Cloud


  • When using "Save to Cloud", there is a prerequisite that two different users have registered a MultCloud account, and each has added its cloud drive account to MultCloud.
  • When the target user does not have a MultCloud account, he or she can choose to download the file directly and upload it to the OneDrive for Business account.

Part 2. Move Files from OneDrive Personal to Business via OneDrive App

Apart from using the third-party assistant tool, you can make use of the OneDrive desktop app. Download and install the OneDrive app on your computer. If you are using Windows 10 and later versions, skip it since OneDrive has been already in the device. Then do as following:

Step 1. Launch the OneDrive App, and sign in with your personal account. And wait for the sync process to be done.

Sign in OneDrive
Sign in OneDrive

Step 2. Click the OneDrive icon on the taskbar.

OneDrive Icon
OneDrive Icon

Step 3. Click "Settings" and choose  "Add an Account" and follow the instruction to add your OneDrive for Business account.

Add OneDrive Account
Add OneDrive Account

Step 4. Then you can find two OneDrive folders  (one is personal and another is business account) in Windows File Explorer. To migrate data from personal OneDrive to OneDrive for Business, just open those two folders in respective windows, then drag target files in OneDrive personal and drop into OneDrive for Business.

Two OneDrive Folders
Two OneDrive Folders


As you can see, MultCloud can easily help move files from OneDrive personal to OneDrive Business without downloading applications, downloading and uploading, which can save a lot of energy and time when you want to migrate a large amount of data. If you just need to move a few files from OneDrive personal to business, you can also go for the second method.

In addition to the above functions, MultCloud also provides other functions, such as “Cloud Sync”, “Cloud Backup” and “Remote Upload” functions. “Cloud Sync” allows you to sync the data of two accounts in real-time, “Cloud Backup” allows you to back up important data to other clouds, and the “Remote Upload” function supports you to download files to the corresponding cloud drive through torrent files or magnet links, such as downloading torrent files directly to MEGA cloud.

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