How to Add Contact in Outlook: Step-by-Step Guide for Desktop, App & 365

When Need to Add Contact in Outlook

Adding contacts to Outlook is essential for efficient email communication. Here are some common scenarios where you might need to add a contact:

• Streamlined Email Communication: By adding contacts to your address book, you can quickly select their email addresses when composing emails. This saves time and reduces errors.
• Effective Meeting Scheduling: If you need to schedule meetings with specific individuals, adding them as contacts makes it easier to invite them to events. You can directly select their names from your contact list and view their availability.
• Organized Contact Management: By adding contacts to Outlook, you can categorize them based on relationships (e.g., personal, professional, family), add notes, and keep track of important information like birthdays, anniversaries, and work addresses.
• Enhanced Outlook Functionality: Some Outlook features, such as the People pane, the To-Do list, and automatic address suggestions, rely on your contact list to function properly.

How to Add Contact in Outlook Step by Step

When it comes to adding contact to Outlook on different platforms, the steps might be different slightly. Below are the detailed guide for your reference.

Steps for Adding a New Contact in Outlook on Desktop

Step 1. Open Outlook: Launch the Outlook desktop application.

Step 2. Navigate to People: Click on the "People" tab or press Ctrl+Shift+C.

Step 3. Create New Contact: Click on the "New Contact" button.

Step 4. Fill in Contact Information: Enter the contact's name, email address, phone number, job title, company, address, and any other relevant details.

Step 5. Add More Information (Optional): You can add additional information, such as birthdays, anniversaries, notes, or custom fields to further categorize and organize your contacts.

Step 6. Save Contact: Click on the "Save " button to save the contact.

If you are using Outlook on the web, the steps are almost the same.

Guide on How to Add Contact in Outlook 365

Step 1. Log in to Outlook 365: Access your Outlook account through a web browser.

Step 2. Navigate to People: On the Home tab, select New contact.

Step 3. Create New Contact: Click on the "New Contact" button.

Step 4. Fill in Contact Information: Enter a name and any other details you would like, then click on "Save" button.

 

Directly Add Contacts from Outlook Email

You can easily add contacts directly from an email:

Step 1. Open the Email: Open the email from the sender you want to add to your contacts.

Step 2. Add to Contacts: Click on the name and select Add to contacts, which always locates at the bottom of the card of the profile card that opens.

Step 3. Fill in Additional Information (Optional): In the pop-out window, enter details for the contact if necessary. Then hit on "Save" button.

Bonus Tip: How to Manage or Back Up Outlook Emails

This article demonstrates “how to add contact  in Outlook (365)”. If you’re considering backing up your Outlook, MultCloud can be extremely useful. Trusted by over 3 million users, MultCloud is a multi-cloud management tool that facilitates the transfer or synchronization of files between various cloud services.

For instance, you can save your Outlook emails as PDFs to your computer or cloud drives, such as Google Drive, OneDrive, or Dropbox, in bulk. MultCloud also enables you to access and manage all your cloud or Email accounts via a single application. Currently, it supports more than 30 different cloud services, including Google Drive, OneDrive, Dropbox, Box, Google Photos, iCloud Photos, FTP, WebDav, and more.