Can I Backup All My Outlook Emails?

How to Backup Outlook Emails to OneDrive
How to Backup Outlook Emails to OneDrive

You can backup all Outlook emails to a local position or a cloud drive. in this regard, if you want to backup emails to a cloud, OneDrive must be a good choice. Let’s see why we choose to backup emails from Outlook to OneDrive.

  • Syncing and Synchronization: OneDrive provides synchronization features that allow you to sync your email data across multiple devices. This ensures that changes made to emails or attachments on one device are reflected on all other devices connected to the same OneDrive account.
  • Disaster Recovery: If a catastrophic event affects your email provider or account, having a backup on OneDrive can help you quickly restore your emails and resume communication without significant downtime.
  • Archiving and Organization: OneDrive allows you to create folders and manage your emails in a more organized manner. You can categorize emails, archive old ones, and structure your email data.
  • Storage Management: Emails can take up a considerable amount of space in your email account, especially if they contain attachments. By moving old or less important emails to OneDrive, you can free up space in your email account and avoid reaching storage limits.

See, backing up emails to OneDrive truly benefits us a lot. So, you may wonder “How do I backup Outlook emails to OneDrive” and the next sections will give you the best answers.

How to Backup Outlook Emails to OneDrive as PDF via MultCloud [Automatically]

The first method will be backing up Outlook emails through MultCloud. MultCloud focuses on managing your multiple clouds and Email Migration is one of its main functions. Email Migration automates the email-to-cloud transfer process and it will convert the emails into PDFs before migration. By doing so, you can check the emails on OneDrive in PDF format, ignoring the steps for changing the file type.

Besides, there are more customizable options that you can apply to the migration task.

  • Email Filter: Select your desired emails with their sender, recipient, date, with/without attachment, or unread.
  • Schedule: Set your preferred time or frequency to run the migration task.
  • Save Attachment: Support saving emails with or without attachments.
  • Conversation Format: Every message will be listed individually in the PDF files.
  • Save the last message only: Only list the last message singly. Other messages will be shown as quotations.

Step 1: Enter the MultCloud website and get started with a new account.

Step 2: Click “Add Cloud” and choose OneDrive among the cloud icons. Then log in to your OneDrive account. Also, click “Add Email”, choose Outlook, and log in to the Outlook account. After that, your OneDrive and Outlook are connected to MultCloud.

Add Outlook to MultCloud
Add Outlook to MultCloud

Step 3: Select “Email Migration” and choose Outlook and OneDrive in the boxes. Finally, tap on the “Migrate Now” button to initiate the task.

Migrate Outlook to OneDrive
Migrate Outlook to OneDrive

Migration Features:

  • Schedule: You can use this feature to set a backup frequency for your task like once a day at 7:30.
  • Filter: It can help you select the emails with the email sender, recipient, date, status, and with/without attachments. Then you can choose to only migrate or not migrate these selected emails.
  • Setting: You can decide how your emails are displayed in the PDF. If you choose “Conversation Format”, every message of an email will be listed individually. And if you choose “Save the last message only”, it means only the last message of the email will be shown in single and other messages will be the quotation.
Migration Settings
Migration Settings


  • There is a 50-email limitation for migrating emails to a cloud every month and you can upgrade your plan to break the limitation.
  • Exporting Outlook emails as PDFs can also be simply realized on MultCloud. This time we will use Cloud Download. Just add OneDrive > open OneDrive and select emails > click “Download” > tap “OK”, and emails will be downloaded in PDF format with attachments very soon.
Export Outlook Email as PDF
Export Outlook Email as PDF

How to Backup Outlook Emails to OneDrive as PDF via Print [Manually]

Or, you can try another way to backup emails from Outlook to OneDrive. In this way, you will use Outlook Print. Besides, there is one thing that you need to notice you can only convert one email into PDF at once in this way. Therefore, if you have many emails that have to be converted, you may repeat the steps for times.

Step 1: Enter the Outlook website and log in to your account.

Step 2: Select the email that you want to transfer and click the 3-dot icon in the upper-right corner. Then choose “Print” in the dropdown menu.

Print Outlook Emails
Print Outlook Emails

Step 3: Extend the “Destination” menu and select “Save as PDF”. Then click “Save” to save this print setting. When a pop-up window appears, name this PDF and click “Save” to keep it on your computer.

Outlook Print Save as PDF
Outlook Print Save as PDF

Step 4: Open OneDrive and log in to your account. Then click “Upload”, choose “Files”, and upload the PDF files to OneDrive. Till now, you have finished the operations to backup Outlook emails as PDFs to OneDrive.

Upload the PDFs to OneDrive
Upload the PDFs to OneDrive

Note: The last step can be done after you convert all the emails and then upload them together to OneDrive.


Looking through the whole post, you must know how to backup Outlook emails to OneDrive via MultCloud or Outlook Print. You can choose a preferred way and backup with ease. But if the number of emails that need to be transferred as PDFs is quite a lot, MultCloud Email Migration will be better since it allows you to move up to 200 emails at the same time if you get a premium plan.

Besides, you may try other MultCloud functions to solve your daily cloud problems like using Cloud Sync to sync OneDrive with Google Drive. This function will be quite helpful if you want to share OneDrive files with Google Drive users.


How do I backup my Outlook emails without PST?
You can use MultCloud Email Download or Email Migration to backup your Outlook emails to a local position or a cloud.
To a local position: Add Outlook > Select Emails > Download these emails.
To a cloud drive: Add Outlook and the cloud > Use Email Migration > Start the task.
Can PST files be stored on OneDrive?
Yes, PST files can be stored on OneDrive, but it is not recommended. PST files can cause syncing issues and data corruption due to their size and frequent changes, leading to potential data loss.
Is Outlook plugged into OneDrive?
Yes, Outlook is integrated with OneDrive. It allows users to easily access files from their OneDrive storage within Outlook, making it convenient to share attachments and collaborate on documents directly from the email interface.

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