Automatically Save Outlook/Gmail Email to SharePoint [3 Effective Ways]

• Can You Send an Email Directly to SharePoint?
• Save Email to SharePoint as PDFs via MultCloud [2 Direct Ways]
• ►Way 1: Outlook Email to SharePoint by Email Migration
• ►Way 2: Gmail Email to SharePoint by Email Copy to
• Send Email to SharePoint via Power Automate
• Move Email to SharePoint via Download & Upload
• Conclusion
• FAQs

Can You Send an Email Directly to SharePoint?

Emails can be sent to a SharePoint folder through 3 methods in this post. If you want to know the reasons why some users do so, there are 3 reasons that may help you get rid of this confusion.

• Collaboration and Sharing: SharePoint can create a private space for you and your team members to work together. By sending emails to SharePoint, you can easily share the emails from SharePoint with your team members which improves team collaboration.
• Enhanced Search and Discovery: Sending emails to SharePoint can help you save time in searching emails because SharePoint has better search capabilities than email servers. You can quickly locate the emails on SharePoint in terms of the sender, recipient, or other elements.
• Integration with Other Apps: SharePoint can integrate with many other robust apps like Power Automate and Power AI. So, after moving emails to SharePoint, you can centralize the emails from others by the automatic workflows effortlessly.

Save Email to SharePoint as PDFs via MultCloud [2 Direct Ways]

There is no better choice than using MultCloud to transfer emails to SharePoint Online. MultCloud is devoted to managing your multiple cloud drives with one app as its name shows. To move emails to SharePoint, you can use Email Migration or Email "Copy to".

Your emails will be sent to SharePoint Online in PDF format by these 2 MultCloud functions. Also, both of the functions support migrating multiple emails to a cloud with or without attachments. Let's see how they work.

Way 1: Outlook Email to SharePoint by Email Migration

Step 1: Enter MultCloud in any browser and sign up for a MultCloud account.

Step 2: Add Outlook by clicking “Add Email” and the Outlook icon. When a pop-up window appears, log in to your account in it. You have to follow similar steps to add SharePoint Online to MultCloud, too.

Step 3: Click “Email Migration” and choose Outlook and SharePoint Online in the boxes. If you don't want to save email attachments to SharePoint Online, you can open "Options" and unselect the box beside "Save Attachments".  Then tap the “Migrate Now” button and your Outlook emails will be transferred quickly to SharePoint Online.

Way 2: Gmail Email to SharePoint by Email Copy to

Step 1: Add Gmail and SharePoint to MultCloud.

Step 2: Open Gmail and choose the emails you want to migrate. 

Step 3: Click "Copy to" in the upper bar and choose SharePoint Online in the pop-up window. If you want to save these emails to other clouds, tick "Multi-select" in the lower-left corner. Finally, click "OK" to migrate the selected emails to SharePoint.

Send Email to SharePoint via Power Automate

 Many people may know that we can use Power Automate to save email to SharePoint List or document library. Also, there are some templates on Power Automate to save email attachment to SharePoint. Here this post will show you the specific steps on how to save Outlook emails to SharePoint.

Step 1: Open Power Automate, select "Create" in the left sidebar, and choose "Automated cloud flow".

Step 2: Name this flow and choose "When a new email arrives (V3)" in Office 365 Outlook. Then click "Create".

Step 3: Sign in to your Outlook account in the task box and fill in the settings.

Step 4: Click "+ New step" and select "Export email (V2)" in Office 365 Outlook. Also, customize the settings.

Step 5: Click "+ New step" and select "Create file" in SharePoint. After setting this action, click "Save" and new emails will be sent to SharePoint as EML files.

Move Email to SharePoint via Download & Upload

There is another way for you to send emails to SharePoint. However, this way may be not as automatic as the former one since it needs you to download every email to your computer and then upload them to SharePoint. In this way, you may face the trouble that your emails can’t be previewed on SharePoint because of the incompatible format. Besides, you have to migrate the emails one by one which is annoying if you have masses of emails to migrate.

To make a comparison between the MultCloud solution and this solution, here the post still uses Gmail emails to SharePoint as an example.

Step 1: Enter Gmail and log in to your Gmail account.

Step 2: Open an email and click the 3-dots icon in the upper-right corner. Then choose “Download message” in the menu.

Step 3: Enter SharePoint and log in to your account.

Step 4: Click “Upload” in the upper-left corner, select the email that you downloaded before, and click “Open”. After finishing this step, that email is moved to SharePoint.

Conclusion

Now, you know the effortless way to save email to SharePoint is using MultCloud and it deserves a try. To be honest, if you have many emails that are waiting to move to different clouds, MultCloud can perform better than other ways because you can transfer multiple emails to multiple clouds at once without downloading the emails to your computer. Or, if you have a doubt, you can try all the ways shown in the post to see which one is better.

What’s more, you can find more functions on MultCloud such as Cloud Transfer, Cloud Sync, and Cloud Backup. When the storage of your SharePoint runs out and you want to move some emails from it to other clouds like G Suite, MultCloud is also your first choice. To transfer SharePoint files to G Suite, you can use Cloud Transfer which transfers the files without downloading and uploading.

FAQs