User Cases

User 1: Has anyone here tried directly sending email to FTP server? My boss mentioned it as a way to back up some large files to the cloud. I'm on a Windows PC, and I'm wondering if there's an easy way to set this up. Any tips or software recommendations?

User 2: I'm more of a Mac enthusiast, but the idea of shooting emails to an FTP server sounds interesting. Does Anyone here know if macOS has some native mojo for this, or am I going to need some third-party magic? Also, any security concerns to watch out for? Appreciate the help!

Why Save Email to FTP?

Save Outlook Emails to FTP
Save Outlook Emails to FTP

Saving emails to an FTP (File Transfer Protocol) server can serve several purposes, depending on the context and needs of the user or organization. Here are a few reasons why someone might choose to save emails to an FTP server:

  • Backup and Archival: Storing emails on an FTP server can be a way to create backups and archives of important communications. FTP provides a straightforward method for transferring files, and by saving emails to an FTP server, you can ensure that crucial correspondence is preserved and accessible even if something happens to your primary email storage.
  • Collaboration: If multiple individuals need access to specific emails, an FTP server can be used as a shared repository. This can be useful for collaborative projects or teams that need to refer back to specific email communications.
  • Compliance and Regulations: In some industries, some regulations require the retention of certain types of communications, including emails, for a specific period. Saving email to FTP with proper access controls can help organizations meet compliance requirements.
  • Long-Term Storage: Some users or organizations might prefer to keep their emails separate from their email service provider for long-term storage. FTP servers can offer a more customizable and controlled environment for data retention.

How to Save Email to FTP with Attachment via MultCloud [2 Ways]

It is undoubtedly time-consuming to manually download emails from the email server and then upload them to FTP. So, you can use a third-party service to directly transfer emails to your FTP server and MultCloud comes to the stage. MultCloud manages various cloud drives on one platform and offers multiple file-transfer functions to simplify tasks.

There are 2 functions on MultCloud that you can use for email to FTP migration. One is Email Migration and another is Email “Copy to”. The advantages of using these 2 functions are:

  • Both of them allow you to choose whether to save emails with attachments or not.
  • The emails will be converted into PDFs before moving. So, you will see them in your FTP as PDF files.
  • You can save multiple emails at the same in one task. Also, you can save these emails to more than 1 cloud but multiple clouds at the same time.
  • When you use Email Migration, you can apply the Filter and Schedule feature to the task. With them, the task can run with your desired emails and at your preferred time.

Now you know why we say MultCloud solutions are the best to save emails to FTP. Let us see how to use them with the steps. We will use Email Migration on Outlook emails and Email “Copy to” on Outlook emails.

Way 1: Move Email Attachment to FTP by Email Migration

Step 1. Sign up for a MultCloud account when you enter its website.
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Step 2. Add Outlook and FTP to MultCloud. To add Outlook, you can click “Add Email” and its icon, then log in to your Outlook account. Also, click “Add Cloud” and the FTP icon, then fill in the blanks to add FTP.

Add Outlook to MultCloud
Add Outlook to MultCloud

Note: If you want to migrate Gmail emails to FTP, you can also go with Email Migration.

Step 3. Select “Email Migration” and choose Outlook and FTP in the 2 boxes. If you don’t want to save email attachment to FTP server, open “Options” and unselect the box beside “Save Attachment”. If there is nothing that needs to be changed in “Options”, click “Migrate Now” to run the email to FTP task.

Outlook Emails Saved to FTP
Outlook Emails Saved to FTP

Note:

  • If you want to save email to a specific FTP folder, you can click the small triangle next to the FTP and choose your desired folder in the menu.
  • Except for checking “Options”, you can also open Email Filter and Schedule to see if they can be applied to the email to FTP task.
  • You may have a lot of emails and attachments that need to be saved to FTP. Thus, you can choose to get a higher MultCloud plan to enjoy all the paid features and migrate up to 200 emails at the same time.
Email Filter
Email Filter

Way 2: Copy Email to FTP Folder by Email "Copy to"

Step 1. Add Gmail and FTP to MultCloud.
Step 2. Open Gmail and choose the desired emails.
Open Gmail on MultCloud
Open Gmail on MultCloud
Step 3. Click “Copy to” in the upper bar and choose FTP in the cloud menu. You can also check the “Options” or tick “Multi-select” to save these emails to SharePoint, iCloud Drive, or other clouds. After all the settings, tap on “OK” to start transferring emails and their attachments to FTP.
Copy Gmail Emails to FTP Server
Copy Gmail Emails to FTP Server

Conclusion

Using MultCloud Email Migration and Email “Copy to”, you can easily save email to FTP with just a few clicks. What’s better, the emails can be automatically converted to PDFs rather than turning to other PDF converters.

What’s more, once you have a MultCloud account, you can use its other functions to freely sync, backup, or transfer files from FTP to Dropbox, Google Drive, or other clouds with helpful options.

  • Cloud Transfer: Transfer files from one cloud to another with a highly-automatic process.
  • Cloud Sync: Integrate 2 cloud drives or 2 cloud accounts most simply.
  • Cloud Backup: Securely backup your files to another cloud and restore them with versions.
  • Schedule: Set a preferred time for any task and make it automatically run daily, weekly, or monthly.
  • Filter: Help you select your desired emails for transfer with their sender, recipient, date, with/without attachment, and read/unread.
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FAQs

How do I receive files from FTP?
 
To receive files from FTP, use an FTP client like FileZilla. Enter server details, connect, navigate to the remote directory, select files, and download to your local system.
How are FTP communications sent?
 
FTP communications are sent over a client-server model using two channels: a command channel for issuing commands and a data channel for transferring files. The command channel manages requests, while the data channel handles actual data transfer, both using different ports for communication.
Who can access FTP server?
 
Individuals with valid credentials (username and password) can access an FTP server. Access can be restricted using permissions set by the server administrator, ensuring authorized users can upload, download, or manage files based on their privileges.

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