I've got some important files on my work account's OneDrive and my colleague needs access. We're both on Windows laptops. How can I give them access without making everything public?
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Absolutely, happy to help! To give access to another user OneDrive for Business without going public, follow these steps:
Step 1: Log in to your OneDrive for Business account on a web browser.
Step 2: Locate the specific file or folder you want to share and right-click the file/folder. Then click the 3-dot icon beside the folder/file and choose “Share”.
Step 3: In the sharing pane, type your colleague's email address and choose the appropriate permission level.
Step 4: Optionally, leave a message for your colleague about this shared link.
Step 5: Click "Send" to email them the invitation. Don’t forget to remind your colleague to open the email and accepts the invitation.
This way, your colleague can access the file/folder without public visibility. They'll need to sign in using their own account. Remember, you can modify or revoke access at any time.
There is an alternative way to share OneDrive for Business with another user and that is using MultCloud Share. It is like the method above that other users can upload files to your shared folder of OneDrive for Business without logging in to your account. But, using MultCloud Share is better since it allows you to share the folder with a password for free. While this feature needs to be paid for on OneDrive for Business.
Quickly transfer, sync, or backup files from one cloud to another without manually downloading and re-uploading.
Step 1: Add OneDrive for Business to MultCloud.
Step 2: Open OneDrive for Business and tick the folder you want to share.
Step 3: Click “Share”, choose “Share with MultCloud”, and select the shared type.
Step 4: Open the “Share” page, find the folder, and switch on the button beside it.
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